Regulations of Super Computer System Use Policy


Regulations of Super Computer System Use 

National Institute of Genetics   

Research Organization of Information and Systems


(Enacted on 1st of February, 2017)

(Partly revised on 15th of October, 2018)



Article 1.  This series of regulations defines necessary matters regarding use of the super computer system (hereafter “the computer system”) managed and operated by DDBJ Center (hereafter “the Center”), National Institute of Genetics (hereafter “NIG”), Inter-University Research Institute Corporation Research Organization of Information and Systems.


(Purpose of Use)

Article 2.  The use of the computer system offers genetics-centered life science research and education aiming to promote academic and collaborative research.


(Eligibility of Use)

Article 3.  Only those in one of the following categories are able to use the computer system.

  • Faculty or equivalent staff of universities, colleges, technical colleges or inter-university research institute corporations.
  • Researchers who belong to independent administrative corporations (excluding those specified in (1)).
  • Researchers who belong to national or local governmental organizations established for academic research.
  • Collaborative researchers (includes private corporations) and their students who are specified in (3) above.
  • Any other person approved by the Director-General
  1. Those who are specified in the above (1) – (3) have to be residents as defined in Act No. 228 of 1949 of the Foreign Exchange and Foreign Control Trade Law as well as “(Excerpt) Interpretation and Operation of the Foreign Exchange Act” circular no.4672 issued by the Minister of Finance (29th November, 1970).


(Application of Use)

Article 4. Those who would like to use the computer system have to apply in the designated manner, and then be approved by the Director-General. When using the system, their names, affiliations and purpose of use have to be released to the public.


(Approval of Use)

Article 5. After the Director-General assesses an application as stated in the preceding Article, those who are approved for system use (hereafter “users”) will be issued a “User Registration” with a user code and account (ID and password).

  1. The Director-General can delegate all authority regarding the system use to the Head of the Center.


(Validity of User Code)

Article 6. The validity of user code described in the preceding Article is for 1 year, which cannot extend into the next fiscal year.


(Compliance with Information Security Policies)

Article 7. Users must manage their codes and accounts appropriately in order to prevent misuse. They also must obey ROIS Security Policies and NIG Information Security Guidelines as well as these regulations.


(Changes in Registration)

Article 8. Users are responsible for informing the Director-General of new details immediately in case of any change in registration based on Article 4 within the validity term of their user code and account.


(Cancellation of Approval of Use)

Article 9. When there is a risk of trouble being caused in the computer system, the Director-General will instruct the users to improve the manner in which they use the system.

  1. The Director-General can cancel users approval or suspend their use when the above instructions are not followed, or under any of the following conditions.
  • When computer system is used for a purpose other than the one specified in the Article 2
  • When a user is no longer eligible under Article 3
  • When rules stated in Article 7 are not obeyed
  • When user charges stated in the Article 13 are not paid


(Submission of Report)

Article 10. The Director-General can request users to report their results and processes of computer system use. The users have to submit a report when they are requested to do so.

  1. In principle, a report requested in the preceding clause has to be open to the public.
  2. When users release their research results in papers etc., they have to state their use of the computer system.



Article 11. The Director-General keeps users’ research, technology and other information confidential and does not use it for any purpose other than operating the computer system. However, this does not apply when users’ consent is obtained beforehand.


(User Charge)

Article 12. Users have to pay charges as shown in the Chart 1, 2 and 3. However, charges can be fully or partially exempted with the Director-General’s approval.

  1. The charge specified in the preceding clause is paid by following methods.
  • When NIG employees (except those who pay the charges using external funds) use the system, they pay using grants for operating corporation or using their own grants.
  • NIG users and those who pay the charges from external funds must pay by the designated date by bank transfer to the ROIS account.
  1. Once a user charge is paid by the method stated in the preceding clause, it is non-refundable.


(Exemption from Responsibility)

Article 13. NIG will not take any responsibility or cover charges for damage suffered by users from the computer system use or any other relevant cause.


(Limit of Use)

Article 14. NIG can cease the computer system without notifying users.

  1. In order to maintain stable system operation, NIG can take the following measures without notification.
  • If a user’s account is suspiciously accessed by a third party, the account will be temporarily frozen.
  • When it is suspected that an overloaded process is executed, the process will be temporarily or completely ceased.
  • In any other situation than the above, measures can be taken in order to maintain stable system operation.


(Miscellaneous Provisions)

Article 15. The Director-General decides necessary rules regarding the computer system other than these regulations.


Supplementary Provisions

  1. These regulations will be executed from 1st of February, 2017.
  2. Regulations of Super Computer System Use, National Institute of Genetics, Research Organization of Information and Systems (enacted on 7th of May, 2012) are abolished.


Supplementary Provisions

   These regulations will be executed from 3rd of September, 2018.